A Must Have Tool For Human Resources HR Departments Esignatures


Content Creator, Zoopsign

November 14, 2023

A Must Have Tool For Human Resources HR Departments Esignatures


Getting the right HR tool can simplify so many difficult tasks for a human resources team. 

With the globe going digital, it's becoming increasingly challenging to keep track of all the moving parts and stand out as the preferred choice for candidates. So, is there a better time to play it smart?


Enter eSign - a game-changing tool for HR teams to effortlessly manage document workflows and stay on top of their game.

Try eSign for FREE!

Why eSign?

In this era of technology and automation, eSignatures have become a vital asset for HR departments. With eSign, HR professionals can digitize their document management processes, making it easier than ever to handle paperwork. One notable platform in this field is ZoopSign, which offers three different types of eSignatures - WhatsApp, email, and Aadhaar.

Don’t know how to eSign? Click for a complete guide.

Let's explore some of the advantages of eSignatures in HR departments:

  • Streamlined and Efficient Processes:
  • With eSignatures, HR teams can eliminate the need for printing, scanning, and physically signing documents. This saves time and reduces paperwork clutter.
  • Documents can be signed and exchanged digitally, facilitating quick and efficient collaboration.

  • Enhanced Security and Compliance:
  • Electronic signatures offer robust security measures, ensuring the integrity and authenticity of HR documents.
  • Advanced encryption techniques protect sensitive information, minimizing the risk of unauthorized access or tampering.
  • Compliance with legal and regulatory requirements is simplified, as eSignatures provides an audit trail that tracks document history and ensures accountability.

  • Cost and Resource Savings:
  • Adopting eSignatures eliminates the need for paper, ink, and physical storage, resulting in substantial cost savings.
  • HR departments can redirect their resources towards more strategic initiatives rather than being tied up in administrative tasks.

  • Improved Candidate Experience:
  • Job applicants can conveniently sign offer letters, contracts, and other HR documents electronically, simplifying the onboarding process.
  • Remote candidates or those located in different time zones can easily complete paperwork without delays, enhancing the overall candidate experience.

Why Aadhaar eSign is the Best Choice for Employee Onboarding in India:

  • Aadhaar eSign is legally recognized in India, ensuring compliance with regulations and providing an extra layer of security through biometric authentication.
  • Candidates can digitally sign offer letters, contracts, and HR documents, eliminating the need for physical signatures and expediting the onboarding process.
  • Aadhaar eSign allows candidates in remote areas to complete onboarding without physical presence, making it convenient for distributed workforces or candidates in different states or regions.
  • By eliminating the need for printing, signing, and scanning documents, Aadhaar eSign saves time and reduces administrative tasks, resulting in cost savings for HR teams.
  • Aadhaar eSign provides a convenient and efficient onboarding experience, allowing candidates to complete paperwork remotely and quickly, leaving a positive impression.

By leveraging Aadhaar eSign for candidate onboarding, HR teams in India can ensure a legally valid, secure, and streamlined process. The convenience, accessibility, time and cost savings, and improved candidate experience make Aadhaar eSign the best choice for HR professionals looking to enhance their onboarding procedures.

Try Aadhaar eSign for FREE!

Why choose this Digital eSignature?

You might be thinking, why are eSignatures better than traditional signatures? For starters, eSignatures offer convenience and flexibility. They eliminate the need for physical presence, allowing documents to be signed anytime and anywhere. 

Additionally, eSignatures provide enhanced security, reducing the risk of forgery or alteration. The convenience and efficiency of digital signing improve productivity and save valuable time for both HR professionals and candidates.

ZoopSign’s role?

ZoopSign, a leading eSignature platform, takes the game to a whole new level. It offers three different types of eSignatures to cater to the diverse needs of HR professionals. The WhatsApp eSign, email eSign, and Aadhaar eSign options provide flexibility and convenience, making it easier for HR teams to simplify their document workflows.

What sets ZoopSign apart is its commitment to providing several free eSignatures throughout a lifetime, without any trial periods or the need to provide credit information. This unique offering makes ZoopSign an excellent choice for HR teams looking for a cost-effective solution without compromising on quality and functionality.

Try ZoopSign for FREE!

What else does ZoopSign offer?

ZoopSign offers a variety of tools that can make HR work easier. Let's take a look at some of them:


  1. This tool helps HR professionals keep track of the status of important documents, like offer letters. 
  2. It allows them to see where the document is in the workflow and who needs to review or approve it. 
  3. It provides transparency and makes it easy to monitor the progress of documents, ensuring that nothing falls through the cracks.

Talk to PDF

  1. Talk to PDF is a cutting-edge AI tool that can simplify PDFs in different ways.
  2. It can summarize lengthy PDFs, making it easier to understand the main points without reading through every detail. 
  3. It can simplify complex legal language, making it more accessible and easier to comprehend. 
  4. You can even have a conversation with the PDF, asking questions and getting answers in a conversational format.

PDF Utilities

  1. ZoopSign's PDF Utilities offer a range of features to simplify HR tasks related to PDF documents. 
  2. This includes merging multiple PDF files into a single document, splitting large PDFs into smaller ones, compressing file sizes for easier sharing, and converting PDFs into different formats. 
  3. These utilities enable HR professionals to manage and manipulate PDF documents efficiently, making it easier to organize and distribute information.

So, what are you waiting for? Use these tools for FREE via ZoopSign today!

Try ZoopSign Now!

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